Global Search
The search is a highly advanced scientific search engine. It supports multiple terms, exact matches, and exclusion terms across all tables (e.g. Sessions, Speakers, Media, Exhibitors) in the following fields:
- Sessions: titles, filters, location, description, session type fields, session number
- Speakers: names, titles, filter, organization
- Media: titles, filters, description, subtitles
- If your speakers have uploaded
- PDFs via the speaker portal and those PDFs contained text, this content will also be searched. This makes it easy for your meeting attendees to find the ePosters they are looking for.
- Videos via the speaker portal, the transcript is also included in the search. There may be a delay between upload and transcript processing before the video becomes searchable.
- If you uploaded video or PDF files via the Media > File Upload using auto-association to a speaker or a session, these files will also become searchable.
- Note: linked PDF files are PDF files uploaded by adding a Media Item in Media Data are not searchable.
- If your speakers have uploaded
- Exhibitors: titles, filters, location, description, type
Depending on the product you purchased, you can train your search engine so that a user typing in coronavirus finds all presentations about Covid-19 and all sessions on SARS-CoV2 for example.
Indexed search results are not prioritized or ranked based on the keyword in the title.
A wildcard search is accomplished by entering the first few characters of a word (as long as those are not indexed as a separate search term). The app will search for terms that begin with these characters. Mid-word wildcard search is not supported.
For example: You are looking for all sessions including anything retardant related. Search for retar and you will find retard, retardant, retardation. If you only want to see sessions with the exact term retardant, search for just that term by entering retard or "retardant".
Enhance your search |
With AI powered session discovery, you can improve program search, provide smarter session recommendations, increase related session match accuracy, and more. Learn more about EventPilot's AI search features for scientific event apps and medical meeting apps.
Individual Table Searches
The individual table searches limit the search to the visible content in a detail view for that table.
For example, if you navigated to a list of sessions like the program by day, you can search for the following and find sessions that contain results:
- Program/Sessions: titles, filters, location, description, session type fields, speaker names, organizations, titles, associated media item titles. Learn how to further enhance the Program search.
Results appear in the following order:- Chronological order (session or subsession start time)
- Grouped by session type
- If no session numbers: Alphabetical order by session title
- If session numbers on parent and subsessions: sorted by session number
- If parent sessions don't have session numbers but subsessions do: parent with blank session number field above subsession, then subsessions based on session numbers
- Speakers: names, titles, organization.
- Results appear in alphabetical order based on last name
- Media: titles, subtitles (for all html media types)
- Results appear in alphabetical order based on media item title
- 3-tabbed Exhibitor view: titles, booth locations, exhibitor descriptions
Results appear in the following order:- Exhibitor type (sponsor level based on your order within the App Builder)
- Alphabetical order by exhibitor name within exhibitor type segment
FAQ
How are forward slashes treated in search?
EventPilot is designed specifically for scientific events, where forward slashes ( / ) often have specific technical meanings. Because of this, forward slashes are not treated as spaces but as part of the search term itself. For example, in scientific terminology, terms like CDK4/6 (Cyclin-Dependent Kinases 4 and 6) must remain intact in search indexing, as breaking it into “CDK4 6” would make it unrecognizable to researchers.
If forward slashes were treated as spaces, it could lead to incorrect indexing of scientific terms and unintended search results. If you write searchable content like titles, descriptions, filter keywords, etc., where persevering the structured terminology is not required, add spaces around the forward slashes to enable individual term indexing. For example: Propeller / Rotorcraft / Wind Turbine Aerodynamics.
Can I search for second part of a speaker's hyphenated last name?
Yes. If a speaker is named Smith-Johnson, you can find the speaker by searching for just Johnson.
Do I need to type diacritics when searching?
If the full term is indexed, you can search for it without using diacritics. Muller will find the speaker named Müller. If you only know the partial term, you will need to enter the diacritic e.g. Mül in order to find Müller.
Why does “Search Everything” show more results than the session list search?
The search bar above session lists (like on the Program tab or buttons from the home screen) looks at titles, filters, location, description, session type fields, speaker names, organizations, titles, associated media item (abstract) titles — but not the full text of the linked abstracts. If meeting planners added the feature: To enhance the session search, EventPilot uses AI to pull in some keywords from the full text abstract, but not the entire abstract.
So if your search term only appears in the abstract text itself, you won't see a result by searching a session list. For full abstract search, use Search Everything from the home screen, or, pending the meeting planners decision to display it: the Search tab (may be displayed under More) and the Abstracts tab.
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