How do I use the Intelligent Room Overflow Indicator / Predictor?

Modified on Thu, 22 Feb 2024 at 09:06 AM

The Intelligent Room Overflow Indicator provides a visual guide to help you identify session rooms that may exceed capacity, allowing you to set up alternate arrangements, such as a supplementary room to screen a livestream of the session. 

To take advantage of this feature, please work with your project manager.

  1. Identify the rooms that you would like to monitor. To ensure the tool performs well, limit this to 10 to 15 rooms.
  2. Provide the capacities of these rooms. Please indicate the room names exactly as they are in your sessions' location data.

Your project manager will set up the tool once your conference maps are finalized and the pinning is completed. 

You can begin to use the tool once users begin to schedule sessions in your app. Here is an example screenshot:

How to use the Overflow Predictor

  1. Select a date
  2. Review your sessions.
    The darker the color, the closer to capacity the room is likely to be at that time of day.
    Any predicted overflow display the sessions in red. A red warning symbol beside the location name on the left is displayed.