What are the different packages for EventPilot Pro? Is there a multi-event shell app available?

Modified on Mon, 4 May at 4:57 PM

While EventPilot is available as DIY Subscriptions via https://ativ.me/epplans for small meetings, a project managed version as EventPilot Pro for large events. It is available in 3 different packages in 2024 and 2025:

EventPilot Pro Onsite

Base Features:
Scientific Meeting Session structure with presentations, Session Types, Searchable offline Abstracts, Custom home screens, Custom Layout Tabs, Rotating Banners, Automatic Timeblocks, Instant Session Rating, Discussion Chat, Interactive Exhibitor List
Pro Features:
EventPilot Meeting Platform web and native (if non-branded apps, via EventPilot Conference App in app stores)
EventPilot Online Planner (desktop version) with 2-way app sync
Scientific Search Engine
Abstract Embargoes
Peer Finder Messaging (private attendee-to-attendee messaging)
Custom Views
Event branded imagery
Custom Topic-Based Community Chats
Sponsorship Module with native app splash screen and in session ads
Interactive Floor Plans
Attendee List
Simple Authentication via attendee list upload or a standard integration with Cvent, CDS, or Experient (Maritz)
Train Search Engine
Visual Schedule View with personal calendar export
Related Sessions using Machine Learning Algorithms
Batch File upload
Notifications / Alerts
Branded native app upgrade (formerly: Standard Edition)
App password protection
More value-add features: Recommended Sessions, BadgeScanner lead retrieval (Badge QR Scanner)

In order to use the AI Assistant, upgrade to Onsite+ or Hybrid.

EventPilot Pro Onsite+

All EventPilot Pro Onsite features plus:

+ MeetingMates AI powered attendee matchmaking

+ ScanHunt Gamification: QR based scavenger hunt or expo passport style game. Fully integrated into the EventPilot conference app.

+ Moderated Q&A: Provide an integrated moderated Q&A where attendees can anonymously submit questions to moderators.

+ Exhibitor Portal: Easily collect company descriptions, logos, and links from your exhibitors to enrich the user experience.

+ Session Surveys: Create different surveys by session type and add surveys for speakers. The speaker surveys is context aware and automatically repeats the speaker questions for each speaker in the session.

+ PosterBridge: Help attendees connect with poster presenters without revealing the presenter's personal contact information.

+ Overflow Indicator: The crystal ball that helps you highlight which sessions are more likely to overflow than others.

AI Assistant can be purchased as an Add-ON

EventPilot Hybrid / Virtual

All EventPilot Pro Onsite+ features and also:

Hybrid/Virtual: Pivot to virtual in minutes with an integrated solution.
Speaker Portal: Collect ePosters, ondemand virtual posters, handouts, presentation slides, links, or videos from your speakers.
AI Assistant can be purchased as an Add-ON

Multi-Event Shell App

The EventPilot multi-event shell app is a centralized mobile platform designed for organizations that host multiple meetings or conferences throughout the year. Instead of requiring attendees to search for and download a new standalone app for every individual event, it provides a single, organization-branded "shell" in the app stores where users can browse and download specific event programs as needed. This streamlined approach maintains brand consistency across all meetings, simplifies the user experience by keeping all historical and upcoming event data in one place, and reduces the administrative overhead of managing multiple app store submissions.

FAQ

Can I see future, ongoing and past events in the multi-event shell app?

Yes. The shell displays all actively hosted events.

In what order are the events shown in the multi-event shell app?

You have two options for display:

Default: Within each section, the events are listed in reverse chronological order.
Optional switch to Alphabetical: Within each section, the list of events could be displayed in alphabetical order based on event name. Please contact your Project Manger. A data publish or resubmission is not required for this switch.

Can I have events on different packages within my multi-event shell app?

Yes. Each event is its own project with its own features, graphics, and set up.

Can I purchase a subscription project for my small regional or specialty meetings and have those displayed within my multi-event shell app?

Yes. If you are set up as the owner of the shell project, you will be able to create new projects and choose to have those displayed within your shell project. As an additional benefit for multi-event shell apps, it's possible to apply your existing SSO authentication method to any subscription level, including Fundamentals and Advanced.