If you are updating the parent session on which the Zoom Meeting or Webinar is created, the system will automatically delete and recreate the Zoom event. This means, all associated speakers (including sub-session/presentation level speakers) will receive a change notification via email from ATIV.
For Webinars, all associated speakers including sub-session/presentation level speakers will also receive an email from Zoom, which may depend on your Zoom settings.
If you make any changes to the sub-sessions (presentation level), only new speaker additions will trigger email notifications to the newly added speakers.
Webinar
Top Level Session Changes
| Change | Zoom | Emails from EventPilot to Speakers | Panelist Email from Zoom |
| Date | New Webinar (new join URL) | Change email | yes |
| Start Time | New Webinar (new join URL) | Change email | yes |
| End Time | New Webinar (new join URL) | Change email | yes |
| Speaker | Update Webinar, no new URL | Change email | yes |
| Title | Update Webinar, no new URL | Change email | yes |
| any other data fields | No change | No email | no |
Presentation Level Sub-Session Changes
| Change | Zoom | Emails from EventPilot to Speakers | Panelist Email from Zoom |
| Speaker | Update Webinar, no new URL | New speaker invite | New speaker invite |
| Any fields other than Speakers | No change | No email | No |
How do I force a new Zoom Webinar creation for existing Webinars?
Meeting
Top Level Session Changes
| Change | Zoom | Emails from EventPilot to Speakers |
| Date | New Meeting (new join URL) | Change email to all speakers |
| Start Time | New Meeting (new join URL) | Change email to all speakers |
| End Time | New Meeting (new join URL) | Change email to all speakers |
| Speaker | Update Webinar, no new URL | Email invite to newly added speakers |
| Title | Update Webinar, no new URL | Change email to all speakers |
| any other data fields | No change | No email |
Presentation Level Sub-Session Changes
No impact on Zoom.
Sub-session speakers are not linked for Zoom Meetings. The Session Chair or Moderator listed in the top level session acts as the host for the virtual session in the Zoom Meeting. Only top level speakers receive the host key in their invite email from ATIV.