Audience: Event Organizers, Speakers
If you make changes to a Zoom Meeting or Webinar that was generated from EventPilot, whether new emails are sent depends on what changed.
Smaller changes
When you change a title or add or remove speakers, the next time you flip the Generate Virtual Sessions toggle, the system updates the existing Meeting or Webinar and sends new speaker emails as necessary.
- Newly added speakers receive the email from ATIV and need to confirm.
- Only newly added speakers receive new emails from Zoom.
Critical changes
For critical changes like date or session time updates, the next time you flip the Generate Virtual Sessions toggle, the system must first delete the original Meeting or Webinar and then create a brand new one.
- All speakers for that webinar or meeting receive new emails with new links.
- All speakers need to confirm again in the email sent from ATIV.
- Webinar panelists or speakers also receive a new email from Zoom.
Reminder and related emails
- By default, EventPilot sends one email.
- Webinar panelists or speakers also receive an email from Zoom.
More details on when and what emails are sent: What happens with my scheduled Zoom event if I update my parent session details?